Challenge

The challenges IPRAM faced were:
Time Tracking Limitations: Existing project management tools lacked detailed time tracking for industry-specific tasks like document filing, client calls, and patent research.
Resource Optimization: Managing IP filings across multiple clients required real-time tracking of resources—tools, budget, and talent—alongside task deadlines.
Manual Workflows: Regular updates, approvals, and workflows were manually handled, reducing team productivity.
File Sharing and Collaboration: IP documentation and filings required seamless collaboration and secure sharing within teams.
Industry-Specific Customization: Generic PMS platforms didn’t align with the specific needs of the IP sector.

Given the complexity of IP-related tasks, IPRAM required a tailored, scalable solution that would:

• Enable accurate time tracking for all tasks.
• Automate workflows to minimize manual work.
• Improve team collaboration and project visibility.

Our Solution

Apptroid Technology designed and implemented a customized Project Management System for IPRAM. The solution addressed their challenges with a focus on industry-specific time tracking and project visibility.

1. Task Management
   • Enables teams to create task lists, monitor tasks at every stage, and set reminders for deadlines.
   • Allows task owners to add detailed information, ensuring nothing gets overlooked.
2. Time Tracking
   • Tracks time spent on individual tasks, including communication, email correspondence, and calls, ensuring accurate billing.
   • Logs precise time entries for IP filings and documentation, aligning with the IP industry’s requirements.
3. Resource Management
   • Allows managers to assign, manage, and track tools, budgets, and team resources efficiently.
4. Project Scheduling and Planning
   • Supports scheduling tasks based on deadlines with Gantt charts and calendars for visualizing project timelines.
   • Allows managers to set goals, milestones, and priorities for projects.
5. Automation
   • Automates routine workflows, approvals, and task updates, reducing manual work.
   • Sends automated notifications for task completion, overdue tasks, and project updates.
6. File Sharing and Connectivity
   • Allows secure file sharing and collaboration, enabling teams to upload, insert, and share IP-related documents seamlessly.
   • Provides real-time connectivity to view team calendars, tasks, and progress.
7. Reporting and Analytics
   • Generates detailed real-time reports, dashboards, and analytics to track project health, performance metrics, and resource utilization.
   • Calculates time spent, cost incurred, and value earned to ensure alignment with project goals.
8. Customization
   • Fully customizable workflows, dashboards, and project views tailored to the IP sector’s unique needs.
9. Stringent Security Standards
   • Ensures data security with encrypted file storage, role-based access controls, and secure sharing protocols.